To access purchase setting, go to the Configuration>System Configuration>Purchase tab from the main menu.
Lets learn about the Purchase setting:
Basic Configuration
Mandatory Item Batch Expiry Date: When this check box is checked, then on the GRN screen, the system will not allow you to save a GRN unless you enter Batch number and Expiry date of each item.
Block Negative Inventory on RTV: When this check box is checked, the system will not allow you to return such items to supplier whose stock is not available. In this case, the system will display a message “RTV is not allowed when stock goes negative” and the system will not allow you to save the record.
Print Tax Info: When this check box is checked, then Supplier’s Tax information will be shown while printing Purchase Order.
GRN/GRN Matrix Configuration
Enforce PO based GRN: When this check box is checked, then on “GRN/GRN Matrix” screens, “Item Code” field will be disabled and the user will only be able to save a GRN record by selecting a PO from “Purchase Order” combo against a supplier.
Show Adjustment, Expenses & Tax Details Accordion: When this check box is checked, then on “GRN/GRN Matrix” screens, you’ll be able to enter Expenses or Tax details against the record.
Validate End of Day on GRN: When this check box is checked, the system will not allow the user to update/delete the GRN or GRN Matrix records which were saved before last “End of Day” date/time.
Show Bill Detail Accordion: When this check box is checked, then on “GRN/GRN Matrix” screens, you’ll be able to enter Bill Details of the selected supplier e.g. Supplier Invoice No., Bill No., Due Date etc. against the record.
Cost Methodology Configuration
Purchase Cost: With this option, the Item’s Cost Price is picked up from latest GRN of that Item.
Average Cost: Weighted average cost price is maintained in system. Whenever we perform “Goods Receipts Posting” from Purchase Menu, Average cost price is generated.