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RTV-How to Return Stock to Vendor

Sometimes, you may need to return the received stock if it is not of acceptable quality, or if the quantity received is more than the ordered quantity.

If you return stock before making a GRN, you will only need to modify the GRN against its PO. But if you find somethings missing after creating a GRN, you will need to modify the stock in your system as well. For example, if you ordered 300 kurtis and found 100 kurtis defected, the defected 100 will be returned to the supplier through Goods Return Receipt. The entry will also update your supplier account and will automatically deduct the amount payable to the vendor. In case the vendor has already been paid, the amount will appear in negative in the supplier account.

In Nimbus, you can return stock by navigating to Purchase>RTV (Return to Vendor)

Returning Stock

Returning Stock against a GRN

From the drop-down menu, select the supplier you want to return products to.

If you want to return products against a particular Good Receipt Note, navigate to the Item Selection section.

From GRN Invoice No. drop-down, select the GRN number against which you want to return products.

Selecting required GRN number

GRN Invoice Number: Number of the selected GRN

On clicking on the Show Detail link (in the field of GRN Invoice No.) you can get information about the invoice amount and the date.

GRN detail

Invoice Amount: Total amount of the selected GRN.

Date: Date when the selected GRN was created.

Afterwards the grid will load the entire list of products received against the selected GRN. If there is a certain product that you don’t want to return you can simply delete it from the grid.

Moreover, you can also change the quantity you want to return.

Changing details of return

Checking details of the Products Being Returned

To check details of tax and discount that were applied on the GRN against which products are being returned, mark the checkbox Show Discount and Sales Tax Details

To check product details like Name, Item Code and Color click on the “(+)” column next to the column named Item. 

Item details

To check details of tax and discounts that were applied on the GRN against which products are being returned, click on the “(+)” column next to the column named Item.

Additional Item Details

Returning Selected Products

From supplier drop-down select the supplier you want to return products to.

To return selected products, navigate to the Item Selection section and click the product help button to select the products you want to return.

Products will load in the grid.

In the Return Qty column enter the quantity you want to return and Save.

 

in Entering Stock