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Making Payments to Suppliers

Supplier Payment allows you to enter payments to suppliers for the stock purchased on credit.

To access the Supplier Payment screen, go to Accounts>Supplier Payment.

Supplier Payment Main menu navigation

Recording Supplier Payments

Recording Supplier Payments

Select the Supplier you are paying to from the Supplier Name dropdown menu.

Payment Date will show the current date. If you want to change the date, click the icon next to the payment date field to display the calendar, and select a new date.

Enter the total amount you are paying the supplier in the Payment Amount field. This may be a payment against one or several GRNs.

To select your mode of payment, from the Payment Type drop-down select the mode. In Nimbus you can make payments to suppliers in the following two modes:

  • Cash[spacer height=”20px”]
  • Bank Transfer (Enter details in Check details fields)[spacer height=”20px”]

If you want, enter a comment that describes the transaction in the Comment field.

When you have entered all the details, click Save.

The Ledger Details section will show the details of the Supplier ledger:

Ledger details

The Opening Balance field shows the opening balance defined on the Supplier definition screen.

Total Purchases field shows the total amount of purchases made from the selected supplier till the current date.

Total Returns will show total returns (amount of the returned items) if any.

Paid Amount will show the total amount paid to the supplier so far.

Net Payable will show the remaining amount due to the supplier.

Printing Supplier Payment Slip

To generate a supplier payment receipt, go to the Records tab and select that record you want to print the receipt of by double-clicking it. On double-clicking it Payments tab of the selected supplier will open up. Then click the printer icon at the bottom of the screen to print the supplier payment slip.

Printer icon

The system will generate a supplier payment receipt. You can either print or email it.

Printing supplier payment receipt

Emailing supplier payment receipt

Deleting/Updating a Supplier Payment Record

To delete or update a supplier payment record, from the grid select the payment record you want to delete or update.

Update and Delete buttons will be activated.

Make the required changes and click Update. Or simply click Delete if you want to delete a record.

Remember: On this screen, only payments made against stock purchased on credit are recorded. If payments are made in cash (in such cases, cash mode will be selected on GRN screen), the payment will not be entered here. Such cash payments are picked by the system as Vendor Purchase and are reflected as such on Account Transaction and End of Day screens.

in All Your Accounts