To access the Item Definition screen, from the dashboard select Items>Item Definition.
To add an item in Nimbus RMS you begin by adding information about the item in different fields. Some of the fields like department, name, and code are mandatory. There are many other fields that help you add item descriptions, supplier information and other information about tax, prices, etc.
Let’s see how it works
Begin by selecting the Department whose items you want to define in the system. As you know, departments represent different sections of your stock and you can define them either on the Department screen or from the quick definition button (Plus Sign) on the Item definition tab.
Enter Item Code: Code is a unique identifier of an item. If you have existing barcodes on items, you can simply scan them. Or you can also manually enter codes in this field.
Another way to enter codes is to let Nimbus auto-generate Item codes. For this, you need to prepare a product template.
How to prepare a Product Code Template
Enter Item Name: Enter a unique name for your product according to your requirements and preferences.
Enter the cost price in the Cost Price field.
Enter the retail price of the product in the Retail Price field.
Now click on Show Additional Info link. You will see the new field on clicking this link.
Supplier: If you purchase the defined product from a specific supplier, you can select the supplier from the drop-down menu and attach it to the product.
Note: Only suppliers configured through the Supplier screen will appear in the drop-down menu. To add a new supplier, simply type the supplier’s name in the field. The system will display an option to “+ Add [supplier name]”—click the plus sign to create and add the new supplier instantly.
Creation Date field shows the date when the item is defined.
Mark the Required Check-Boxes:
User Price: Select the User Price checkbox to make the item’s price flexible. This allows you to set a custom price for the item directly on the Sales and Return screen.
Favorite: If checked, the item will appear as a touch button on the sales and return screen.
Not for Sale: If selected for an item, it will be hidden from the Sales and Return screen.
No Barcode Print: Select the checkbox for products if you don’t want to generate their barcodes. This checkbox comes handy when you want to generate barcodes for products within a certain range but want to exclude just one or two products.
If a product already has a barcode and you don’t want to print it, mark this checkbox. This will disable the barcode printing process for the product.
Service Item: Selecting this checkbox marks the item as a service item
Not for Purchase: Selecting this checkbox for an item will not allow you to enter stock of this item
Online Item: Select this checkbox for the items you want to show on the Ecommerce store.
Is Assembly: Selecting this checkbox marks the item as an assembly item.
Serial item: Select the checkbox to mark the item as an item with serial numbers
Note: Once defined and saved, the price of size and color items will always appear as zero on the product definition screen. For checking the price of size and color items, go to the tab Product Price.
Entering Item details and adding Item images
Click the Item Description link to add comments about the item being defined.
To add item image, click Add Image link and select the image file.
To add item tags and attributes, click to expand the relevant link.
