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Item Definition: How to Add a Product

To access the Item Definition screen, from the dashboard select Items>Item Definition.

To add an item in Nimbus RMS you begin by adding information about the item in different fields. Some of the fields like department, name, and code are mandatory. There are many other fields that help you add item descriptions, supplier information and other information about tax, prices, etc.

Let’s see how it works

Begin by selecting the Department whose items you want to define in the system. As you know, departments represent different sections of your stock and you can define them either on the Department screen or from the quick definition button (Plus Sign) on the Item definition tab.

Item definition; Basic item details

Enter Item Code: Code is a unique identifier of an item. If you have existing barcodes on items, you can simply scan them. Or you can also manually enter codes in this field.

Another way to enter codes is to let Nimbus auto-generate Item codes. For this, you need to prepare a product template.

How to prepare a Product Code Template

Enter Item Name: Enter a unique name for your product according to your requirements and preferences.

Enter the cost price in the Cost Price field.

Enter the retail price of the product in the Retail Price field.

Now click on Show Additional Info link. You will see the new field on clicking this link.

Supplier: If you purchase the defined product from a specific supplier, you can select the supplier from the drop-down menu and attach it to the product.

Note: Only those suppliers will be visible in the drop-down menu who have been configured on the supplier screen. You can also define a new supplier through the quick definition screen (plus sign).

Adding new supplier

Creation Date field shows the date when the item is defined.

In the Purchase Conversion factor field, enter the conversion factor. To learn about the Conversion factor check this article.

Mark the required check-boxes:

Active: For all active products the checkbox will appear checked. If a certain product is deactivated the checkbox will automatically appear unchecked.

Check the User Price checkbox if you want to keep the price of a particular item flexible. You can then sell it on the Sales and Return screen at the price you want to sell at. When you select user price items on the Sales and Return screen, a screen will pop up where you can enter the price plus quantity of the item.

Note: Once defined and saved, the price of size and color items will always appear as zero on the product definition screen. For checking the price of size and color items, go to the tab Product Price.

No barcode Print: You can mark the checkbox for products if you don’t want to generate their barcodes. This checkbox comes handy when you want to generate barcodes for products within a certain range but want to exclude just one or two products.

If a product already has a barcode and you don’t want to print it, mark this checkbox. This will disable the barcode printing process for the product.

For Assembly products mark the checkbox Is Assembly.

Note: To learn about creating product assemblies check this article.

Check boxes

[spacer height=”20px”]Entering Item details and adding Item images

Click the Item Description link to add comments about the item being defined.

Item description

To add item image, click Add Image link and select the image file.

Add image

To add item tags and attributes, click to expand the relevant link.

More links relating to Item


in Item Definition